**Manual Payroll is in a private beta at this time. Only users in the beta will have access**

Once we have our employee deductions configured and unclaimed Payable Items exist for that Employee, Payroll Run generation can begin. Payroll Runs can be kicked off from either the Payroll Runs or Payable Items grids by selecting ‘Create Payroll Run’ in the page header. Optional filters exist if you would like to only grab Payable Items that meet specific criteria. Please note that the Starting/Ending Pay Period filters will grab all Payable Items that were generated via Time Cards during Pay Periods that fall within the specified range as well as any Payable Items with a Transaction Date that falls between the start date of the Starting Pay Period and the end date of the Ending Pay Period.

​**Please Note: Upon selecting Create Payroll Run, a Paystub will be created for each unique Employee that has unclaimed Payable Items within the specified criteria. Additional items can be added to these Paystubs, but if you need to generate a Paystub for an individual who did not have one generated originally, you must delete the Payroll Run and regenerate.**

When a Payroll Run is first created it will be in a Draft state. The details regarding the overall run can be found on the Summary sub-tab and then all the Paystubs that were generated as part of the run can be found on the Paystubs sub-tab. At this time, you can make any edits to the Payroll Run record as well as the Paystubs within that Payroll Run. This includes adding/removing Payable Items to Paystubs as well as adding/removing deductions and updating their amounts.

To add a Payable Item to a Paystub, select the plus icon on the Gross Earnings and/or Non-Taxable Reimbursements grid. Remember that the Time/Expense Type of the Payable Item will determine whether the item is treated as an Earning or Reimbursement. This means that the New Payable Item dialog will filter the Expense Type options to only include valid options for the grid the item is being added to.

To remove a Payable Item from a Paystub, select the item you would like to remove and select the minus icon. You will have the option of just removing the item or removing and voiding the item. The important consideration to make here is whether you want the item to get pulled into future Payroll Runs or if you want the item to be voided and therefore not be considered when running Payroll in the future.

To add a deduction, select the plus icon for the grid that you would like to add an item to. Once selected, you will notice a blank row added to the grid. You can then select that row, to put it into an editable state. Note that the lookup for the deduction will be looking at the global lists that you setup under the Payroll section of Settings. Removing an item is as simple as selecting the item and selecting the minus icon.

As soon as a Draft Payroll Run has been reviewed and updated to your liking, the Payroll Run can be approved and/or completed by selecting the corresponding option in the Payroll Run header. Be sure that all information on the Payroll Run and all Paystubs included in the run are accurate as you will longer be able to make edits once they have an Approved/Completed status.

Learn how to view Paystub PDFs and Zip File Generations below!

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